The tabs in my organiser
I currently have 5 tabs in my organiser…
THIS WEEKEND
I manage all of our events and weekend services at Church, so my first tab is reserved for all the information on the services including run sheets, setup/packup lists, Special service worksheets with room for action items and notes for the staff meeting, a pastoral care role to see who was there and who wasn’t and who needs a follow up. This can also be used if i’ve got a special event either on the weekend or during the week that i am managing. I keep it at the front because i don’t want to be going through my organiser to find the appropriate information. This way, i can just open it up and it’s all there.
SCHEDULE
My next tab is all my schedule pages. I keep 3 months worth of schedule in the organiser at a time. Why 3 months? Because that’s how i work. I divide our Church year up into 4 3 month blocks and name them stage 1 through to 4. So, it makes sense to keep three months work of schedule pages as well.
PROJECTS
This is where i keep all my project data. The first page is my project list. I have two project lists: Task projects and event projects. I found it easier to divide it because i work on so many events, i wanted to be able to order them differently to task projects. I keep all project information in this section, so if i’m working on a large event like Christmas, i would keep my event plan, team contact info., etc. in their. But i still use the project planning page to plan all MY next actions.
I use a numbering system to create a reference for each project. For events i prefix the numbers with E, eg. E01, E02, and for Task projects i prefix the numbers with T, eg. T01, T02.
I also keep a list of smaller projects. Some projects don’t warrant an A4 page, so i’ve created a different template for mini projects. I use letters to reference these projects and prefix them the same as large projects. Tasks – TA, TB, and EA, EB and so on. As yet, i have not used the mini projects for any Events, but i still think it’s good to keep the system consistent.
AGENDAS
If you’ve looked at my daily page you would have noticed that there’s room for agendas on there. But i also keep a seperate section for meeting agendas. I use the daily page for individual agendas with people and the agenda section for meetings. I use the behance’s action pad for this section. Why reinvent the wheel when they have something really good?
I have regular meetings that come up like Service Review Preview and Event Meetings, so i write the meeting in, and the date and then i can write down anything i want to discuss. When i have finished planning i write PL in the top right corner. As i am in the meeting i can capture items for reference or action and because i’m planned i never walk into a meeting unprepared. Once i’m in the meeting next to PL i write ME to indicate that the meeting has happened. And then after the meeting after i’ve reviewed my notes i write RE next the the other letters and tick the box. This might not make sense without looking at behance and the action method.
LISTS
The last tab is my lists tab, this is where i keep lists like weekly review, daily routines and anything else really. I also keep all of our Church rosters in this section in case i ever need to reference them on the go.
You’ll notice i haven’t talked about my inbox or where i caputure items. I have struggled with this aspect of the system. I used to keep blank pages, but at the moment i just keep a stack of post it notes in the front of my organiser. I suppose i could have a section on the daily page as well. I’ll keep working on it.
Well, this is my system. What about yours? What sections do you have? What sections do you think i’m missing. I’d LOVE to hear your thoughts.
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